We Pay All Policy | HRDC Claimable

We Pay All Policy | HRDC Claimable Team Building

A Zero-Upfront, Hassle-Free Team Building Package for Malaysian Employers

Managing a team-building programme using HRD Corp funds can be challenging. Many employers struggle with cash flow, upfront payments, hotel deposits, transportation arrangements, activity bookings, and ensuring every detail meets HRD Corp SBL-Khas documentation requirements. Because of this, some organisations delay or avoid team-building initiatives that could significantly improve teamwork, communication, productivity, and morale.

To solve this, we introduce our We Pay All Policy—a complete, worry-free solution where we handle the financial burden upfront and employers only reimburse us after their HRD Corp claim is successfully approved.

This policy gives organisations the freedom to run impactful team-building programmes without the stress of advance payments or the risk of cash constraints.

What Is the We Pay All Policy?

The We Pay All Policy is a special HRDC-Claimable Team Building package where the Training Provider (TP) pays for almost everything in advance:

Resort or hotel accommodation

Meals (breakfast, lunch, dinner, tea breaks)

Transportation (bus, van, ferry, flights if applicable)

Team-building activities

Venue or event room rental

Facilitation materials and activity setups

The 20% Employee Allowance Service Fee

To sustain the financial risk and operational load of paying all expenses upfront, the TP will charge 20% of the total HRD Corp employee allowance as a service fee.

This fee covers:

Cashflow risk borne by the TP

Administrative and documentation work

Claim processing support

Advance payments to multiple vendors

HRD Corp compliance requirements

Coordination and facilitation team management

This 20% charge applies only to the employee allowance portion—not the full training cost. It is a small fee that ensures the entire programme runs smoothly without any financial strain on the employer.

Assurance

Employers do not need to pay upfront for these major expenses. Our TP team will handle payment, coordination, and documentation according to HRD Corp requirements.

Once the employer successfully claims the expenses from HRD Corp, they will reimburse the TP accordingly. This ensures minimal financial pressure on the employer while allowing teams to enjoy a fully planned and professional team-building experience.

Undertaking Letter & Agreement Requirements

Because the TP pays everything upfront, a formal understanding between both parties is required.

A signed Undertaking Letter and Service Agreement must be completed before arrangement begins. This agreement will include:

Confirmation that the employer allows the TP to manage and pay all arrangements first.

Agreement that the employer will reimburse all costs after HRD Corp pays the claim.

Agreement on the 20% employee allowance service fee.

Commitment from the employer to submit all necessary documents (attendance, photos, signature sheets, employee details).

A clause stating that if HRD Corp rejects the claim due to employer-side non-compliance, the employer will be responsible for full payment.

This protects both the employer and the TP, ensuring clarity, transparency, and full compliance throughout the programme.

Why Employers Choose the We Pay All Policy

This policy is designed for organisations that want to run team-building but face the following challenges:

Limited working capital

Slow approval cycles for internal budgeting

Difficulty coordinating multiple vendor payments

High upfront deposits from hotels and travel operators

Fear of mismanaging HRD Corp documentation

With our model, employers enjoy:

Zero upfront cost for major expenses

A fully managed, claim-ready team-building programme

Guaranteed HRD Corp-compliant modules, outcomes, and documentation

Seamless coordination and payments handled by the TP

This means employers only focus on sending their staff—everything else is taken care of.

A Safe, Structured & Cost-Efficient Way to Run Team Building

With the We Pay All Policy, employers no longer need to worry about advance deposits, organising logistics, or navigating HRD Corp paperwork. Everything is professionally planned, paid for, and delivered by the TP—while the employer only reimburses after a successful claim.

This is the smartest, safest, and most cost-efficient way to run HRDC Claimable Team Building in Malaysia—perfect for companies that want impact without immediate financial burden.

Employers do not need to pay upfront for these major expenses. Our TP team will handle payment, coordination, and documentation according to HRD Corp requirements.

Mr Ng MD – Skeilling

Get answers to your questions here

How does the We Pay All Policy work?

The Training Provider pays for all major expenses upfront—including resort, meals, transportation, and activities—and the employer reimburses the TP only after the HRD Corp claim is successfully paid out.

Why is there a 20% employee allowance service fee?

The 20% fee covers the TP’s cashflow risk, advance payments, administration work, HRD Corp documentation, and claim processing support.

When does the employer reimburse the TP?

The employer reimburses the TP after HRD Corp releases the claim payment for the team-building programme.

Why must an undertaking letter be signed?

The undertaking letter ensures both parties agree on responsibilities—especially reimbursement, compliance requirements, and the 20% fee—protecting both the employer and the Training Provider.

Introduce our We Pay All Policy—a complete, worry-free solution where we handle the financial burden upfront and employers only reimburse us after their HRD Corp claim is successfully approved.